Pharmacy Management System

The Pharmacy Management System incorporates a large number of files, most of which are maintained on-line. The only files that are maintained through mass updates are the National Drug Code File, Drug Interaction File and the Patient Education File. These files are maintained with data supplied by outside vendors, usually on a quarterly basis. The Drug Mfg. File, Prescription File, Chronic Disease File, Pre-Prescription File, and the Accounts Receivable File are examples of files maintained by the system and/or the users.

As prescription data enters the system, information from the patient's master residing in the central patient information repository database, is combined with data from the majority of the files cited above, to generate a prescription label along with all of the supporting documentation (i.e., possible drug interactions, possible chronic disease information based on the ICD9 diagnosis coding, patient education data, etc.).

In addition to the hard copy documents generated, the system can be integrated to drug dispensing machines. A history of prescription activity by patient is maintained by the system. The users have several inquiry routes to the database (i.e., by patient name or ID, by patient medical record number).

Other miscellaneous aspects of the system include: (a) A Drug Manufacturer File which is utilized in the re-ordering process, (b) An on-demand inquiry or list of all "recipients" for a specific drug is readily available within the system and (c) refill data is quickly retrievable.

Billing, cash remittances and accounts receivable functions are all tied into the ClinNext™ Patient Accounting and Billing System, which provides the pharmacist the ability to generate on-demand HCFA 1500 billing invoices for both Medicaid and Medicare patients. Electronic billing is also a significant part of the system.

Finally, the system is also tied to the ClinNext™ Material Management and Inventory Control System that carry such information as re-order quantity, balance, receipts, adjustments, sales and on-order quantity for each item. Physical inventories are taken periodically and this module generates a turnaround document for validating the system's balances.

User defined reporting templates provide maximum flexibility, functionality and accuracy for result reporting.  Complete identification and tracking of employees performing and verifying the procedures is kept.  Every single result entry and/or edit is time stamped and stored in the system.  This perpetual data storage allows user to reconstruct any transaction processes when necessary.